GAITF Personnel - Global Academy Institute of Technology Foundation

EXECUTIVE DIRECTOR (CEO)

The Executive Director is responsible for overseeing the administration, programs and strategic plan of the organization. Other key duties include fundraising, marketing, and community outreach. The position reports directly to the Board of Trustees and ExeCom.

1) Board Governance: Works with board in order to fulfill the organization mission.

Responsible for leading GAITF in a manner that supports and guides the organization’s mission as defined by the Board of Trustees.
Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.

2) Financial Performance and Viability: Develops resources sufficient to ensure the financial health of the organization.

Responsible for the fiscal integrity of GAITF, to include submission to the Board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
Responsible for fundraising and developing other resources necessary to support GAITF’s mission.

3) Organization Mission and Strategy: Works with board and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach.

Responsible for implementation of GAITF’s programs that carry out the organization’s mission.
Responsible for strategic planning to ensure that GAITF can successfully fulfill its Mission into the future.
Responsible for the enhancement of GAITF’s image by being active and visible in the community and by working closely with other professional, civic and private organizations.

4) Organization Operations. Oversees and implements appropriate resources to ensure that the operations of the organization are appropriate.

Responsible effective administration of GAITF operations.
Responsible for the hiring and retention of competent, qualified staff.
Responsible for signing all notes, agreements, and other instruments made and entered into and on behalf of the organization.

Actual Job Responsibilities:

Planning and operation of annual budget.
Establishing employment and administrative policies and procedures for all functions and for the day-to-day operation of the nonprofit.
Serving as GAITF’s primary spokesperson to the organization’s constituents, the media and the general public.
Establish and maintain relationships with various organizations throughout the state and utilize those relationships to strategically enhance GAITF’s Mission.
Report to and work closely with the Board of Trustees to seek their involvement in policy decisions, fundraising and to increase the overall visibility of the Foundation throughout the State.
Supervise, collaborate with organization staff.
Strategic planning and implementation.
Oversee organization Board and committee meetings.
Oversee marketing and other communications efforts.
Review and approve contracts for services.
Other duties as assigned by the Board of Trustees.

INTERNAL CONTROL AND COMPLIANCE DIRECTOR (COO)

The role involves providing financial and administrative support to colleagues, clients and stakeholders of the business. Help maintain an organization’s ethics code. An ICCD is responsible for conducting evaluations of their organization to assess risk and compliance with regulations.

ICCD is a function that provides a way for monitoring and measuring an organization’s resources, policies, procedures and responsible for increasing the operational efficiency of organizations, detecting and eliminating fraud and ensuring compliance with relevant regulations. ICCD also includes the following:

Assisting in the preparation of budgets
Managing records and receipts
Reconciling daily, monthly and yearly transactions
Preparing balance sheets
Processing invoices
Developing an in-depth knowledge of organisational products and process
Providing customer service to clients
Resolve financial disputes raised by the customer service and sales teams
Being a key point of contact for other departments on financial and accounting matters
Supporting the Finance Manager and executives with projects and tasks when required

SCHOOL DIRECTOR (COO)

School Director, direct and shape the curricula and teaching processes in a school. School Director run the educational programs at non-school settings, such as museums, businesses and non-profit organizations. They work with educational committees and advisory groups within the community to come up with the most appropriate curricula to meet the needs of their students.

School Director, providing advice to teachers, school administrators and support staff. They provide training in the use of educational materials and techniques. School Director advise educators on how to comply with local, state and national standards, as well as work closely with school boards to apply the board’s rules and regulations.

School Director research and select textbooks, as well as other educational materials and order or authorize the purchase of supplies. They may also be involved with the research and design of educational materials and instructional methods. Other job duties of School Director include mentoring new teachers, teaching workshops or seminars and observing teachers in the classroom. Additionally, School Director may provide constructive feedback based on teacher evaluations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Mission and Vision

Lead the school to advance its mission, vision, and philosophy to the greatest extent possible
Encourage a holistic, adaptable view of our educational approach that serves our students as effectively as possible in line with that philosophy
Advance our contribution to the broader conversation about education policy and practice

Curriculum and Instruction

Collaborate with the Director of Curriculum and Instruction to lead the development, evaluation, and revision of Connect Community Charter School curriculum and instruction
Oversee Special Education services to ensure efficacy and compliance
Oversee administration of standardized and internal assessments; monitor and analyze student assessment data, preparing reports as needed for various special projects

Teacher and Staff Development

Conduct teacher and staff evaluations
Provide ongoing opportunities for authentic professional development in collaboration with Director of Curriculum and Instruction
Sustain a culture of shared accountability among teachers and staff

Family Engagement

Manage student and parent communication (weekly parent bulletin, quarterly newsletter, phone calls, external inquiries, home visits, school meetings, family education, and events)
Lead problem-solving with families whose students are truant or at risk of truancy

School Culture and Climate

Design policies and procedures for student discipline and positive and safe school culture and environment
Support consistent enforcement of conduct and discipline policies; respond to student situations when escalated outside of classroom
Manage disciplinary and legal hearings/proceedings

Community Relationships and Outreach

Design a comprehensive student recruitment plan
Collaborate with outside community agencies for the purpose of seeking resources and activities that will increase participation in school and parent training opportunities

Human Resources

Develop and communicate school HR policies, including responding to internal inquiries with employees
Recruit for open positions and perform the full life cycle of recruiting activities, including onboarding
Advocate for and support employees’ personal growth

Operations

Oversee student recordkeeping in accordance with applicable state and laws
Design and implement school-wide operations (school schedules, safety plans, etc.)
Oversee policies, practices, and procedures for infrastructure and technology
Coordinate substitute system

Finance

Lead site-level budget development, monitoring, and management in conjunction with external administrative vendor and in collaboration with the board
Develop and execute a comprehensive fundraising plan that includes small/medium/large individual donations and local/state/federal grants

Administration

Identify, manage, and monitor school goals, growth, and priorities
Prepare required reports
Liaise with the Redwood City School District and charter school organizations
Work with the English Language Advisory Committee (ELAC) to ensure compliance and maximize program effectiveness

Board Relations

Make formal reports to the board on student academic performance, student conduct, school safety, and related matters
Engage with the board in strategic planning

CDAC DIRECTOR (COO)

Community Development Assistance Director is responsible for planning and organizing the implementation of projects, administering community development activities, and coordinating the implementation of public facility improvements, public services and other related programs.

Plans, organizes, controls, integrates and evaluates the work of the Planning and Community Development Department; with the Principal Planner and staff, develops, implements and monitors long-term plans, goals and objectives focused on achieving the GAITF’s mission and Council priorities; directs the development of and monitors performance against the annual department budget and the GAITF’s Capital Improvement Plan budget; manages and directs the development, implementation and evaluation of plans, policies, systems and procedures to achieve annual goals, objectives and work standards. Plans, organizes, directs and evaluates the performance of the Principal Planner, Senior Planner, and their assigned staff; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; makes decisions on compensation and other rewards to recognize performance; takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the GAITF’s personnel rules and policies. Provides leadership to develop and retain highly competent, public service-oriented staff through selection, compensation, training and day-to-day management practices that support the GAITF’s mission and values. Represents the GAITF and the department in Special Bodies, ExeCom and GAITF meetings; informs and advises these groups, as well as the GAITF Manager, on local and regional community development, environmental and infrastructure planning issues. Ensures the timely preparation of complete and accurate staff work for presentation to citizen committees, commissions and the GAITF; performs research and analysis for presentations on special projects and community/planning issues.

Interprets the department’s codes, regulations, plans, policies and functions for elected and appointed boards, citizens, the business community and the public. Coordinates and manages the GAITF’s contract with the Department. Assembles the necessary GAITF and external consulting and volunteer resources to resolve a broad range of issues in current planning, advance planning, special local/regional planning projects, capital improvement projects and code enforcement programs. Oversees the preparation of new GAITF ordinances and the amendment of existing ordinances, the municipal code and the Community Plan; ensures conformance to GAITF plans and regulations through code enforcement strategies; provides for appropriate protection of the GAITF’s natural resources and the preservation of the community’s unique character. Manages multiple capital improvement projects; coordinates Community Improvement Plan (CIP) project activities with other GAITF departments, retained engineers, and outside agencies and utilities. Monitors national and state-wide developments in planning, economic and community development matters; evaluates their impact on GAITF programs and operations; implements departmental process improvement where warranted; represents the GAITF in regional conferences and other forums.

ORGANIC FARM & ECO PARK DIRECTOR (COO)

The Farm Manager will develop and manage all aspects of the GAITF Organic Farm and Eco Park production fields including growing organic vegetables, fruits and herbs; identifying and selling in local markets and on-site; managing farm interns and working with volunteers; and speaking to public groups that frequent the farm .

Education Responsibilities

Assists in developing a schedule of workshops / enrichment sessions for the farm apprentices (in collaboration with Farm & Community Education Coordinator).
Assists in leading the workshops / enrichment sessions, which may include demonstrations on the farm, guest speakers, hands-on activities, and extension staff.
Conducts daily field walks with apprentices to teach seasonal concepts, identify pests and diseases, and answer questions.
Writes and sends out a weekly email field report to farm apprentices, Board, and ExeCom.
Supervises group work days on the farm with the help of the Assistant Farm Manager and/or Volunteer Coordinator.
Communicates with Assistant Farm Manager what needs to be accomplished during work shifts.
Supervises group work days in the GAITF Tech greenhouse with the help of the Assistant Manager and third-year apprentice who serves as greenhouse manager.
Create curriculum materials (e.g. Powerpoint slide shows and handouts) as needed for enrichment sessions.
Leads Organic Pest & Disease Management Field Day and assist with Food Safety Workshop
Act as a resource for program information for project partners, grant proposals, community members, Organic Farm & Eco Park staff, and the media as required.

Production Responsibilities

Develops and implements a production management plan consistent with organic standards to achieve harvest goals for vegetables, flowers and herbs to serve GAITF members and two markets/ week. Includes a propagation schedule, harvest goals, crop selections, plans for rotations & sequencing of plantings, cultivation, pest and disease management, harvesting, and soil fertility. The former Farm Manager has completed a planting and greenhouse propagation schedule for the season and the spring/summer seed order to give a head start on the season. This is of course subject to change per the incoming farm manager’s input.
Implements the above schedules.
Assists in outlining and designing GAITF program.
Records, itemizes, and submits receipts for operational expenses.
Places orders for seed and farm supplies. Researches and orders tools and farm equipment in accordance with budget. Helps procure donations of farm tools, services, and supplies.
Works with irrigation specialist to plan, modify and/or expand irrigation system for production on farm.
Oversees harvest and post-harvest handling.
Creates weekly To-Do list for the soil’s and the crops’ needs as part of the field update email.
Identifies outside personnel to perform tractor maintenance as needed.
Performs or ensures entry of data pertaining to harvest, GAITF distribution, wholesale sales, planting, greenhouse seeding, seed source, farmers’ market sales, pest and disease management, fertility input application and other information as needed in compliance with organic record keeping standards and per needs.
Complete wholesale sales using existing chef email database to advertise available produce to local buyers (e.g. restaurants and grocers) and coordinate delivery and payment for produce.
Creates Farm and Apprenticeship update for bi-monthly Board Meetings/ExeCom Meeting.
Attend Farm Operations or Site Plan meetings as needed.
Property maintenance as needed (mowing).

HRC DIRECTOR (COO)

Human Resources Center Director is responsible for the smooth and profitable operation of a company’s human resources department. Typically, they supervise and provide consultation to management on strategic staffing plans, compensation, benefits, training and development, budget, and labor relations.

The Human Resources Director guides and manages the overall provision of Human Resources services, policies, and programs for the entire company. The major areas directed are:

recruiting and staffing;
organizational and space planning;
performance management and improvement systems;
organization development;
employment and compliance to regulatory concerns;
employee orientation, development, and training;
policy development and documentation;
employee relations;
company-wide committee facilitation;
company employee and community communication;
compensation and benefits administration;
employee safety, welfare, wellness and health;
charitable giving; and
employee services and counseling.

The Human Resources Director originates and leads Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

The Human Resources Director coordinates implementation of services, policies, and programs through Human Resources staff; reports to the Executive Director and serves on the executive management team; and assists and advises company managers about Human Resources issues.

Development of the Human Resources Department

Oversees the implementation of Human Resources programs through Human Resources staff. Monitors administration to established standards and procedures. Identifies opportunities for improvement and resolves any discrepancies.
Oversees and manages the work of reporting Human Resources staff. Encourages the ongoing development of the Human Resources staff.

Develops and monitors an annual budget that includes Human Resources services, employee recognition, sports teams support, company philanthropic giving, and administration.
Selects and supervises Human Resources consultants, attorneys, and training specialists, and coordinates company use of insurance brokers, insurance carriers, pension administrators, and other outside sources.
Conducts a continuing study of all Human Resources policies, programs, and practices to keep management informed of new developments.
Leads the development of department goals, objectives, and systems.
Establishes departmental measurements that support the accomplishment of the company’s strategic goals.
Directs the preparation and maintenance of such reports as are necessary to carry out the functions of the department. Prepares periodic reports for management, as necessary or requested, to track strategic goal accomplishment.

Develops and administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
Participates in executive, management, and company staff meetings and attends other meetings and seminars.
With the Executive Director and Vice President for Admin, annually plans the company’s philanthropic and charitable giving.

Human Resources Information Systems HRIS

Manages the development and maintenance of the Human Resources sections of both the Internet, particularly recruiting, culture, and company information; and Intranet sites.
Utilizes Great Plains software to the company’s advantage.

Training and Development

Defines all Human Resources training programs, and assigns the authority / responsibility of Human Resources and managers within those programs. Provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports.
Leads the implementation of the performance management system that includes performance development plans (PDPs) and employee development programs.
Establishes an in-house employee training system that addresses company training needs including training needs assessment, new employee orientation or onboarding, management development, production cross-training, the measurement of training impact, and training transfer.
Assists managers with the selection and contracting of external training programs and consultants.
Assists with the development of and monitors the spending of the corporate training budget.

Employment

Establishes and leads the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce.

Interviews management- and executive-level candidates; serves as interviewer for position finalists.
Chairs any employee selection committees or meetings.

Employee Relations

Formulates and recommends Human Resources policies and objectives for the company with regard to employee relations.
Partners with management to communicate Human Resources policies, procedures, programs and laws.
Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
Conducts investigations when employee complaints or concerns are brought forth.
Monitors and advises managers and supervisors in the progressive discipline system of the company. Monitors the implementation of a performance improvement process with non-performing employees.

Reviews, guides, and approves management recommendations for employment terminations.
Leads the implementation of company safety and health programs. Monitors the tracking of OSHA-required data.
Reviews employee appeals through the company complaint procedure.

Human Resources Director Job Description Components

Position Description and Primary Requirements.
Essential Functions: Department Development, HRIS, Training and Development, Employment, Employee Relations. (You are here.)
More Essential Functions: Compensation, Benefits, Law, Organization Development.
Required Experience, Education, Skills and Working Conditions Described.

Compensation

Establishes the company wage and salary structure, pay policies, and oversees the variable pay systems within the company including bonuses and raises.
Leads competitive market research to establish pay practices and pay bands that help to recruit and retain superior staff.
Monitors all pay practices and systems for effectiveness and cost containment.
Leads participation in at least one salary survey per year.

Benefits

With the assistance of the CFO, obtains cost effective, employee serving benefits; monitors national benefits environment for options and cost savings.
Leads the development of benefit orientations and other benefit training.
Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.

Law

Leads company compliance with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Philippine With Disabilities Act (PWD), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA), and so forth. Maintains minimal company exposure to lawsuits.
Directs the preparation of information requested or required for compliance with laws. Approves all information submitted. Serves as the primary contact with the company employment law attorney and outside government agencies.
Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.

Organization Development

Designs, directs and manages a company-wide process of organization development that addresses issues such as succession planning, superior workforce development, key employee retention, organization design, and change management.

Manages employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings, and Intranet use.
Directs a process of organizational planning that evaluates company structure, job design, and personnel forecasting throughout the company. Evaluates plans and changes to plans. Makes recommendations to executive management.
Identifies and monitors the organization’s culture so that it supports the attainment of the company’s goals and promotes employee satisfaction.’s culture so that it supports the attainment of the company’s goals and promotes employee satisfaction.
Leads a process of organization development that plans, communicates, and integrates the results of strategic planning throughout the organization.
Manages the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and communications committees.
Keeps the Executive Director and the executive team informed of significant problems that jeopardize the achievement of company goals, and those that are not being addressed adequately at the line management level.

The Human Resources Director assumes other responsibilities as assigned by the Executive Director.

Human Resources Director Job Description Components

Position Description and Primary Requirements
Essential Functions: Department Development, HRIS, Training and Development, Employment, Employee Relations
More Essential Functions: Compensation, Benefits, Law, Organization Development (You are here.)
Required Experience, Education, Skills and Working Conditions Described

To perform the Human Resources Director job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to lead as the company Human Resources Director.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ACCOUNTING OFFICER

The accounts officer is responsible for ensuring timely payment of loans, grants and bills. He presides over the monitoring and processing of payments and expenditure. He also prepares and monitors the organization’s payroll system. … It is his responsibility to ensure that workers get their pay on time.

Perform accounting and clerical functions to support supervisors. Record business transactions and key daily worksheets to the general ledger system. Input type vouchers, invoices, checks, account statements, reports, and other records. Work with adding machines, calculators, databases and bank accounts.

CASHIER

Receive payment by cash, check, credit cards, vouchers, or automatic debits.
Issue receipts, refunds, credits, or change due to customers.
Count money in cash drawers at the beginning of shifts to ensure that amounts are correct and that there is adequate change.
Receive and disburse money. Usually involves use of electronic scanners, cash registers, or related equipment. Often involved in processing credit or debit card transactions and validating checks.
Cashier job description template is optimized for posting on online job boards or careers pages. It’s easy to customize with key cashier duties and responsibilities for the company.

SCHOOL PRINCIPAL

Directs and oversees education and teaching programs for an assigned school. Responsibilities include developing the curriculum, staffing departments, reviewing faculty performance, and creating an atmosphere conducive to scholarly pursuits. Ensures all school activities are within budgetary guidelines.

Uphold our educational policies and integrate the common core government guidelines into each class curriculum
Create benchmarks for students and teachers and track progress towards those goals
Develop programs that improve teacher performance and assist students in understanding class material better
Provide guidance to the school’s network of student leaders and challenge those leaders to make the school a better place
Respond immediately to concerns from parents and school board administrators

The school Principal serves as the educational leader, responsible for managing the policies, regulations, and procedures to ensure that all students are supervised in a safe traditional Catholic learning environment that meets the approved curricula and mission of the school.

Achieving academic excellence requires that the school Principal work collaboratively to direct and nurture all members of the school staff hired by the Board of Directors and to communicate effectively with parents. Inherent in the position are the responsibilities for scheduling, curriculum development, extracurricular activities, personnel management, emergency procedures, and facility operations.

JOB FUNCTIONS AND RESPONSIBILITIES:

The school Principal shall:

Establish and promote high standards and expectations for all students and staff for academic performance and responsibility for behavior.
Manage, evaluate and supervise effective and clear procedures for the operation and functioning of the school consistent with the philosophy, mission, values and goals of the school including instructional programs, extracurricular activities, discipline systems to ensure a safe and orderly climate, building maintenance, program evaluation, personnel management, office operations, and emergency procedures. Ensure compliance with all laws, board policies and civil regulations.
Establish the annual master schedule for instructional programs, ensuring sequential learning experiences for students consistent with the school’s philosophy, mission statement and instructional goals.
Supervise the instructional programs of the school, evaluating lesson plans and observing classes (teaching, as duties allow) on a regular basis to encourage the use of a variety of instructional strategies and materials consistent with research on learning and child growth and development.
Establish procedures for evaluation and selection of instructional materials and equipment, approving all recommendations.
Supervise in a fair and consistent manner effective discipline and attendance systems with high standards, consistent with the philosophy, values, and mission of the school. Ensure a safe, orderly environment that encourages students to take responsibility for behavior and creates high morale among staff and students. File all required reports regarding violence, vandalism, attendance and discipline matters.
Establish a professional rapport with students and with staff that has their respect. Display the highest ethical and professional behavior and standards when working with students, parents and school personnel. Serve as a role model for students, dressing professionally, demonstrating the importance and relevance of learning, accepting responsibility, and demonstrating pride in the education profession. Encourage all teachers to do the same.
Notify immediately the Board, and appropriate personnel and agencies when there is evidence of substance abuse, child abuse, child neglect, severe medical or social conditions, potential suicide or students appearing to be under the influence of alcohol or controlled substances.
Keep the Board advised of employees not meeting their contractual agreement.
Research and collect data regarding the needs of students, and other pertinent information including the collection of detail regarding the sacraments students have received or are preparing for. Keep the Chaplain informed of this information.
Keep the staff informed and seek ideas for the improvement of the school. Conduct meetings, as necessary, for the proper functioning of the school: weekly meetings for full-time staff; monthly staff meetings.
Establish and maintain an effective inventory system for all school supplies, materials and equipment.
Establish procedures that create and maintain attractive, organized, functional, healthy, clean, and safe facilities, with proper attention to the visual, acoustic and temperature.
Assume responsibility for the health, safety, and welfare of students, employees and visitors.
Develop clearly understood procedures and provide regular drills for emergencies and disasters.
Maintain a master schedule to be posted for all teachers.
Establish schedules and procedures for the supervision of students in non-classroom areas (including before and after school).
Maintain visibility with students, teachers, parents and the Board.
Communicate regularly with parents, seeking their support and advice, so as to create a cooperative relationship to support the student in the school. The Principal may not interfere with anyone’s freedom to speak directly to the Chaplain.
Use effective presentation skills when addressing students, staff, parents, and the community including appropriate vocabulary and examples, clear and legible visuals, and articulate and audible speech.
Use excellent written and oral English skills when communicating with students, parents and teachers.
Complete in a timely fashion all records and reports as requested by the Board. Maintain accurate attendance records.
Maintain and account for all student activity funds and money collected from students.
Communicate with the Board regularly about the needs, successes and general operation of the school.
Establish procedures for safe storing and integrity of all public and confidential school records. Ensure that student records are complete and current.
Protect confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines.
Organize and supervise procedures for identifying and addressing special needs of students including health-related concerns, and physical, emotional and spiritual needs (keeping the Chaplain informed of these).
Supervise the exclusion from school of any pupil who shows departure from normal health, who has been exposed to a communicable disease, or whose presence may be detrimental to the health and cleanliness of other pupils. Assure that excluded pupil’s parents or guardian are apprised of the reasons for exclusion.
Maintain positive, cooperative and mutually supportive relationships with staff, parents and Chaplain.
Attend required committee meetings (e.g.: fund-raising, curriculum, etc.) and extra school sponsored functions and religious events e.g.: First Communion, Confirmation, Graduation, etc.).
Perform any duties that are within the scope of employment and certifications, as assigned by the Board and not otherwise prohibited by law or in conflict with contract.
Ensure that schedule allows for regular Mass and Confessions.
Oversee the development of Curriculum Committee and keep the Board apprised.
Provide quarterly student grade and behavior reports to parents. Post honor roll lists each quarter.
35. Work with the Chaplain to guide and instruct the teachers to provide the spiritual atmosphere inherent in a traditional Catholic educational environment.
Nurture both students and teachers to achieve their greatest potential academically, instructionally and spiritually.
Maintain in the school a spirit conducive to prayer and study.
Provide an atmosphere of piety, obedience and charity throughout the school day.
Ensure that students and teachers attend scheduled prayers and Mass throughout the school day.
Enforce uniform policy and appearance policy so as to assure a school environment that is focused on group spiritual and academic achievement rather than on individuals.
Provide and supervise a safe recreation and play period for the students.

TEACHERS & INSTRUCTOR (TEACHING PERSONNEL)

Teachers create lesson plans and teach those plans to the entire class, individually to students or in small groups, track student progress and present the information to parents, create tests, create and reinforce classroom rules, work with school administration prepare students for standardized tests, and manage

The duties and responsibilities of a Teacher shall include the following:

Overall Functions

To teach and educate students according to guidelines provided by the National Curriculum Framework under the overall guidance of the competent education authority;
To teach and educate students according to the educational needs, abilities and attainment potential of individual students entrusted to his/her care by the Head of School or Head of Unit. Main Responsibilities
Planning, preparing and delivering lessons to all students in the class;
Teaching according to the educational needs, abilities and achievement of the individual students and groups of students;
Adopting and working towards the implementation of the school development plan of the particular school they are giving service in;
Assigning work, correcting and marking work carried out by his/her students; • Assessing, recording and reporting on the development, progress, attainment and behaviour of one’s students;
Providing or contributing to oral and written assessments, reports and references relating to individual students or groups of students;
Participating in arrangements within an agreed national framework for the appraisal of students’ performance;
Promoting the general progress and well-being of individual students, groups of students or class entrusted to him/her;
Providing guidance and advice to students on educational and social matters and on their further education and future careers; providing information on sources of more expert advice;
Communicating, consulting and co-operating with other members of the school staff, including those having posts of special responsibility and parents/guardians to ensure the best interest of students;
Reviewing and evaluating one’s own teaching and learning strategies, methodologies and programme/s in line with the National Curriculum Framework guidelines;
Advising and co-operating with the Head of School, Assistant Head, Heads of Department, Education Officers, and other teachers in the preparation and development of courses of study, teaching materials, teaching programmes, methods of teaching and assessment and pastoral care arrangements;
Ensuring high standards of professional practice and quality of teaching and learning of the subject/s. Through effective dialogue, participating in reciprocal peer review and observation of class teaching practice by the Head of Department (subject/level) concerned;
Participating in In-Service education and training courses as well as in continuing professional development (CPD) opportunities, and taking part in action research exercises;
Maintaining good order and discipline amongst students under one’s care and safeguarding their health and safety at all times;
Participating in staff, group or other meetings related to the school curriculum or pastoral care arrangements, for the better organization and administration of the school;
Contributing to the professional development of new teachers and student teachers according to arrangements agreed with the Head of School;
Providing the necessary information and advice to the designated personnel in the school and/or College and to provide all the necessary information regarding requisitions and arrangements in connection with the teaching of the subject/s assigned to him/her;
Ensuring the safe custody and optimum use of equipment normally used by oneself during lessons and sees to its regular servicing and maintenance;
Participating in school assemblies;
Registering and monitoring the attendance of students under one’s care;
Sharing in any possible and reasonable way in the effective management, organisation, order and discipline of the school;
Nurtures a culture where teachers view themselves essentially as facilitators of learning and reflective practitioners;
Participating in and contributing to GAITF conferences and reviews of officially statemented students and collaborating with parents, ExeCom, Inclusion Coordinators and other professionals/stakeholders working with the student;
Together with the Learning Support Assistants, developing and implementing the Individual Educational Programme (IEP) of students with Individual Educational Needs and participating in IEP and Individual Transition Plan (ITP) meetings;
Ensuring that schemes and forecast of work carried out in class are handed to the Learners in good time so that the necessary adaptations and resources are made for use with students with individual educational needs in class;
Regularly discussing, monitoring the work being carried out by the Students in class;
In the case of students with severe learning difficulties and with communication problems, ensuring that a Contact Book is daily updated with the necessary information including parents’ signature;
Liaising and collaborating with specialist teachers/resource persons and other professionals working with statemented students;
Making use of audiovisual technological devices/aides (such as radio aids; projectors) and other adaptations during the delivery of the lessons;
At the secondary level, teachers shall be expected to teach students of different levels of achievement. Such teachers will preferably teach not more than two levels unless special circumstances warrant otherwise;
Encouraging participation in school projects and other projects in accordance with the GAITF targets and as agreed with the Senior Management Team.

GENERAL SERVICES OFFICER

Under administrative directions, plans, organizes, and directs the operations of the General Services Department; provides a variety of support functions to other different departments; act as Procurement Officer, Property Custodian, Supply Officer and performs related duties as required.

Directs staff in the planning, coordination, and provision of a variety of support services to Different departments, including but not limited to: information systems, risk management, facilities maintenance, purchasing, property management, vehicle operations and maintenance, mail and reprographics, telephone services, and communications; oversees the development, modification, and implementation of operational and administrative policies and procedures; directs negotiations conducted by other executives and line managers; sets and adjusts priorities in order to provide direction for subordinates.
Makes presentations to the Executive Committee (ExeCom), answering questions on technical and policy issues related to services provided by the department; serves on committees that formulate policies related to departmental services; represents the department or the County in interactions with other Different departments, contractors, vendors, and other outside organizations; responds to service requests referred by subordinate managers; represents the department and its position in negotiations, meetings, and other forums.
Directs staff in the: preparation and monitoring of departmental budget; determination of appropriate level of services and rates; development of performance measures; analysis of services provided to ensure cost efficiency and adequate levels of service. Facilitates the review of subordinate executives’ and managers’ budget requests to determine the need for requested items, their priority, and alternate sources of funding; presents and defends proposed budget to Executive Committee (ExeCom).
Selects support staff; establishes standards, evaluates performance, and takes disciplinary actions.
Conduct Regular Supplies and Property Inventory including Issuance of Memorandum of Receipt for all utilized Properties.

COMMUNITY PROGRAM OFFICER

Research and review grant proposals by gathering information from experts, making site visits, and analyzing information; developing and presenting analyses of grant requests to GAITF staff and Committee to ensure excellent stewardship of the Foundation’s funds and maximum improvement for our community
Monitor grants in progress and review grants that have completed their grant period to determine if they have achieved their grant outcomes
Help administer special purpose funds, which occasionally require writing guidelines, convening advisory committees, and marketing grant opportunities
Prepare written and other necessary materials for Foundation Committee members that summarize issues and decisions for their consideration
Staff advisory committees; plan grants-related meetings, events, and site visits to help advisory committee members understand the variables that influence grantmaking decisions
Consult with prospective grantees and assist nonprofit organizations in their interactions with the Foundation in order to maximize their understanding of GAITF and the grantmaking process
Help support new initiatives as they are created
Keep the community and GAITF staff informed about grants and initiatives; make occasional presentations on grants-related topics
Represent GAITF by serving on community committees and attending Foundation, community, and grantee events as appropriate
Maintain contact with local organizations and keep informed on community issues and events
Partner with GAITF staff on tasks that concern the broad agenda of GAITF’s work in order to ensure that decisions are made with diverse input to benefit a common good
Work occasional nights and weekends to demonstrate support of the nonprofit sector
Participate in regular staff and other internal meetings.
Provide support for donor relations and donor stewardship for GAITF.
Provide database management for GAITF, and maintain grant and donor lists.
Oversee the annual planning process and work with the Executive Committee (ExeCom) in scheduling meetings and events.
Provide technical assistance to grantees and applicants.
Participate in the annual Affiliate Convening and participation in Affiliate training opportunities in partnership with GAITF.
Perform other duties as assigned

STUDENT AFFAIRS OFFICER

Provides vocational, educational, financial and personal counselling to students and applicants. Provides vocational assessments relative to admission to courses where applicants are otherwise unable to meet entrance requirements and to applicants requiring assistance in career planning and course selection.

Supervising various campus programs and serving as a liaison between School administrators and student organizations, such as a student council.

Mandated to, among other things, provide intervention for students‘ disciplinary issues; develop appropriate programmes to promote positive behaviour; monitor, develop and implement student behavioural contracts; keep a log of students‘ attendance and truancy issues; communicate disciplinary Action.

Utilizing leadership, advocacy, and collaboration, school counselors promote student success, provide preventive services, and respond to identified student needs by implementing a comprehensive school counseling program that addresses academic, career, and personal/social development for all students.

QUALITY MANAGEMENT SYSTEM (QMS) OFFICER

Work closely with the management of each Department to ensure that the processes needed for the quality management system are established, implemented and maintained ;
Reporting to Executive Director on the performance of the quality management system and any need for improvement;
Ensuring the promotion of awareness of customer requirements throughout operations and processes;
Plan and monitor the implementation of Internal Quality Audits review and management reviews in each Department;
Control the use of quality management documents for the Departments;
Compile the quality management documents due for the Departments’ Authorization ;
Monitor the implementation of preventive and corrective actions in the Departments;
Initiate review of quality management;
Remove/Withdraw obsolete documents from circulation, Documentations.
Update, Review and Monitor the Implementation of the GAITF Operation Manual.
Responsible for assisting the Management in planning, developing, implementing, and optimizing quality management processes;
Oversee supervisors and inspectors, making sure that quality control measures are carried out properly;
Review the work of subordinates who weigh, sample, or test products for functionality and conformance to specifications;
Control and coordinate inspection and test activities both in-house and at suppliers when needed;
Control and review of supplier documentation according to the company requirements;
Review and analysis of project quality specifications — application of specifications;
Assist with conducting quality audits, identifying, documenting, and providing solutions for
Non Conformances (NCR’s) Corrective Actions (CAR’s) & Preventive Actions (PAR’s);
Monitor Sub Contractors and ensure they are following approved ITP’s;
Monitor construction progress and identify / rectify all (NCR’s) (CAR’s) & (PAR’s);
Monitor material receiving and document control activities;
Provide new projects with quality realization plans.

INFORMATION OFFICER

Information is a valuable resource for many organizations. Consequently, it needs to be managed, stored and distributed effectively. This is where information officers come in. These methodical individuals work for all kinds of organizations, from blue chip companies and law firms to government departments and hospitals.

Responsible for managing and maintaining databases, information catalogues and web resources, information officers use their expertise to make sure that the information they manage is safe, secure and easily accessible.

Information officers aren’t only responsible for storing, categorising and maintaining databases; they’re also responsible for identifying and procuring information which would be especially valuable for the organization.

Computer literacy is essential for information officers, as a large part of their time will be spent working with digital resources, such as content management systems (CMS), electronic document and record management systems (EDRMS) and other databases.

Information officers may even be responsible for project managing the design, development and implementation of new information management systems from time to time.

Information officers are usually the main point of contact for other people who wish to access information. Indeed, they act as information gatekeepers: responding to people’s requests, picking out the right pieces of information for them, or training people how to use the organization’s internal databases and catalogues.

To make sure that the security, accessibility and quality of the information remains consistent, information officers are also responsible for conducting information audits from time to time.

EDP OFFICER

EDP stands for electronic data processing systems, and an EDP specialist has direct supervision of large-scale computer systems and related equipment. The job duties include administering routine computer support tasks and doing special projects as assigned. Skill in the operation of typewriter style, keyboard controlled electronic data processing equipment.

EDP (electronic data processing), an infrequently used term for what is today usually called “IS” (information services or systems) or “MIS” (management information services or systems), is the processing of data by a computer and its programs in an environment involving electronic communication. Under general supervision, controls large-scale computer systems and related peripheral equipment; performs computer system support tasks; and does other related work as required.

They start the computer up and close it down. They keep a record of when specific jobs are run and run scheduled jobs when the computer is not so busy. If a job fails to run for some reason they take the appropriate action. At some installations they change out large disk packs or tape reels. Although it is a job of great responsibility, it requires less training than most computer jobs — usually just a few months at a technical school.

RECORDS MANAGEMENT SYSTEM OFFICER

Managers and supervisors have responsibility as outlined in the Handbook of Administrative Responsibilities(PDF).
Record proprietors determine which records will be created, gathered, and maintained, and produce records for audit and other purposes. Records proprietors may be the manager of an operational unit. For large enterprise records repositories or multiple record filing systems, there may be more than one proprietor.
Record custodians maintain, secure, and care for records in accordance with Foundation and School Records Management Program This individual is the manager of the unit designated by the record proprietor as custodian. In some cases the record proprietor and record custodian may be the same person, or there may be more than one custodian.
Local records management coordinators create, publish, and maintain local record-retention schedules. The coordinator may propose records to include in the schedules, convey the interests of the campus to the Foundation and School Records Management Committee, and serve as a local resource for retention questions.
The Foundation and School archivist preserves records that have value to the Foundation School or the research community because they reflect historical events or document Foundation and School history. This includes permanent maintenance of records that are designated for permanent retention with instructions to “transfer to Foundation and School Archives.”

SCHOOL REGISTRAR

School registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information.

Registrar is the administrator responsible for student records and class enrollment. A high level of technological proficiency is often required for this position, and a bachelor’s or master’s degree is typically a prerequisite for employment.

A school registrar is an administrative professional who works for an educational institution to assist students with enrollment and withdrawal of classes. She maintains student records, test scores, works with school counselors and handles other various administrative and clerical tasks as needed. The level of expertise needed to be a registrar varies depending on where she is employed.

The primary job responsibilities of a school registrar are to proactively work with other school officials in determining the academic calendar and to ensure students have received proper communication related to school activities. He also works with state and local education boards, CHED, DepEd, FAPE and PEAC to set the agenda and curriculum for required student exams. Registration information, bill payment and being available to answer prospective student’s questions are other responsibilities of a school registrar. Additionally he is expected to assist in the distribution of testing materials and coordination of summer school registration. A school registrar also has to have experience with first aid in the event of an emergency. Maintaining a current data base with students emergency contact information is also a primary job responsibility of a school registrar.

TESDA SPECIALIST AND FOCAL PERSON

RESPONSIBLE FOR THE FOLLOWING:

Undertakes analysis and evaluation of project proposals and research studies;
Provides technical / instructional services to agency beneficiaries;
Promote TESD programs and services;
Provide technical support and services on TESD programs;
Generate, organize and analyze data as input to TESD Plan;
Consolidates data and other periodic reports;
Assists in the development of procedures and techniques in assessing TVET needs and in the formulation of education / training program for his subject field
Prepares initial drafts of systems and procedures;
Assists in the provision of technical/instructional services to agency beneficiaries;
Assists in the analysis and evaluation of partnership arrangements in TESD;
Prepares periodic reports; and,
Performs such other functions as may be authorized.

Institution representative visits/inquires about Assessment and Program registration requirements and procedures.